Choosing the Right Productivity Tool Without Losing Productivity

Startup founders and small business owners understand the value of achieving peak productivity on a consistent basis more than anyone else. Because every day is a deadline for them. But there's only so much one person can accomplish in a single day. Aside from work, there are other things in life that are important to focus on. As a result, there are now a plethora of software businesses offering productivity products that promise to streamline your workday and increase productivity without producing information overload. And if you're reading this, chances are you're already using a productivity tool but are recognizing that it's not helping you get more done.

With so many chores to manage at the same time, not using any tool or software to keep track of them all is certainly not the greatest choice. Furthermore, enhancing productivity and company efficiency may be a matter of personal preference. What works for one person in terms of increasing productivity might not work for you. So, before you choose a productivity tool for your business or startup, think about these three crucial factors.

Opt for simple tools rather than fancy ones

Only if a productivity tool is simple to use will it increase your productivity. Fancy tools with a plethora of capabilities may appear appealing at first, but they sometimes provide a poor user experience, which reduces productivity.

Choose the tool that fulfills your needs

Find a tool that is easy to use, it must also meet all of your functional requirements. It's preferable if you can decrease the amount of tools you use and, ideally, have a single tool that can handle all of your needs. When choosing one, keep in mind that all of the essential functions are covered, such as setting reminders, real-time collaboration, app integration, and task management. However, avoid selecting a tool that is overburdened with capabilities that you will never use.

Test and evaluate the tool

If at all possible, set up a trial period during which you can test the tool and confirm your decision with your end users. During the early phases of adopting the new software, your staff are likely to have worries and queries. Listen to them and reassure them so that they grasp your shared goal: to make their lives easier on a regular basis.


It's possible that what works for someone else won't work for you. And, despite the vast array of tools available, it's probable that none of them will meet your requirements. In that case, using a simple spreadsheet to manage all your tasks, collaborate with team members, and keep track of deadlines is your best bet. Or, going old school pen-and-paper just might work, too. Having the appropriate productivity tools in your toolbox can help your staff stay focused on the tasks that will help your small business succeed. All of the tools we discussed in this post are either free, have a free alternative, or are really inexpensive to use, making them excellent investments. It's important to remember that it's not about picking a good tool; it's about selecting the ideal tool for your company's needs.

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